Supplier Invoice Review
Review staged supplier invoices before Xero draft load.
Invoice Queue
7 matching candidates • 1 selected
Needs ReviewSurvey Express Services
Jonathan Rice <jonathanrice@surveyexpress.co.uk> • Invoices attached from Survey Express Services
GBP 60.00Net GBP 50.00 • VAT GBP 10.00
Needs amount reviewNo duplicate
Needs ReviewCity Electrical Factors Limited
manchester.region@mail.cef.co.uk • CEF - Wholesale - Overdue Reminder - MPC SERVICES (UK) LTD (5-23723002) (Hold)
GBP 0.00Net GBP 0.00 • VAT GBP 0.00
Needs PO reviewNo duplicate
Needs ReviewCity Electrical Factors Limited
"manchester.region@cef.co.uk" <manchester.region@mail.cef.co.uk> • CEF - Wholesale - Overdue Reminder - MPC SERVICES (UK) LTD (5-23723002) (Hold)
GBP 0.00Net GBP 0.00 • VAT GBP 0.00
Needs PO reviewNo duplicate
Needs ReviewSurvey Express Services
Jonathan Rice <jonathanrice@surveyexpress.co.uk> • Invoices attached from Survey Express Services
GBP 0.00Net GBP 0.00 • VAT GBP 0.00
Needs PO reviewNo duplicate
Needs ReviewUnderground Drainage Supplies
mark@newplas.co.uk • Invoices from Underground Drainage Supplies Ltd
GBP 24.24Net GBP 20.20 • VAT GBP 4.04
Needs PO reviewNo duplicate
Needs ReviewUnderground Drainage Supplies
mark@newplas.co.uk • Invoices from Underground Drainage Supplies Ltd
GBP 35.88Net GBP 29.90 • VAT GBP 5.98
Needs PO reviewNo duplicate
Needs ReviewUnderground Drainage Supplies
mark@newplas.co.uk • Invoices from Underground Drainage Supplies Ltd
GBP 35.88Net GBP 29.90 • VAT GBP 5.98
Needs PO reviewNo duplicate
Rules & Learning
Enabled Rules
No PO Required Suppliers
Account-basis suppliers where an invoice can be reviewed/loaded without a purchase order when invoice values are parsed and Xero duplicate checks are clear.
Becky Takes Photos account-basis supplier invoice
becky_takes_photos
Charlotte Baker Communications & Strategy account-basis supplier invoice
charlotte_baker
DPD account-basis supplier invoice
dpd
Moneypenny account-basis supplier invoice
moneypenny
Ross Rowing Club marketing/sponsorship supplier invoice
ross_rowing_club
Schoolhouse Consulting monthly retainer supplier invoice
schoolhouse_consulting
Abbeywood Construction
abbeywood_construction • abbeywood_construction • sends simulation to lukes@hec.co.uk
Handles Abbeywood image-only invoice PDFs forwarded by Michelle to accounts; pairs HaighEnvInv attachments with PO attachments in the same email.
Becky Takes Photos
becky_takes_photos • becky_takes_photos • sends simulation to lukes@hec.co.uk
Becky Takes Photos invoices use Invoice ID values such as 20260507 and often arrive via Charlotte's comms workflow.
Bibus (UK) Ltd
bibus • bibus • sends simulation to lukes@hec.co.uk
Generic BIBUS invoice rule seeded from unloaded sweep.
Camion UK Ltd
camion • camion • sends simulation to lukes@hec.co.uk
Camion parser creates one candidate per invoice PDF attachment and maps Order No to Monolith PO.
Charlotte Baker Communications & Strategy
charlotte_baker • charlotte_baker • sends simulation to lukes@hec.co.uk
Charlotte Baker supplier invoices are usually PDF invoices from charlotte@cbakercomms.co.uk and use invoice numbers such as 013.
Chris L Britland Contractors Ltd
chris_britland • chris_britland • sends simulation to lukes@hec.co.uk
Chris Britland invoices usually arrive as RTF attachments with invoice number, order number, amount, VAT, and total balance fields.
City Electrical Factors Limited
cef • cef • sends simulation to lukes@hec.co.uk
Parses ALF branch invoice numbers from CEF PDFs.
Cleansing Service Group
csg • csg • sends simulation to lukes@hec.co.uk
CSG parser reads invoice number, Your Ref purchase order, site, and sludge-disposal line from CSG PDFs.
DPD UK
dpd • dpd • sends simulation to lukes@hec.co.uk
Parses DPD numeric invoice numbers from attachment names and email subjects.
Eurotech Environmental Ltd
eurotech • eurotech • sends simulation to lukes@hec.co.uk
Initial supplier invoice ingest target.
Huws Gray
huws_gray • huws_gray • sends simulation to lukes@hec.co.uk
Parses Huws Gray Z invoice numbers from subjects/PDFs.
Kee Services Ltd
kee_services • kee_services • sends simulation to lukes@hec.co.uk
Generic Kee Services invoice rule seeded from unloaded sweep.
Luke Test Supplier
luke_test_supplier • generic • sends simulation to lukes@hec.co.uk
Test rule: Luke's email can act as supplier sender without matching all internal messages.
M B HOLDER & SONS
mb_holder • mb_holder • sends simulation to lukes@hec.co.uk
High-volume supplier rule seeded from May 2026 unloaded invoice sweep.
Pump Technology
pump_technology • pump_technology • sends simulation to lukes@hec.co.uk
Parses Xero-posted Pump Technology INV references.
Ross Rowing Club Limited
ross_rowing_club • ross_rowing_club • sends simulation to lukes@hec.co.uk
Marketing/sponsorship supplier invoices; no purchase order required; default Xero account code 6203.
RS Components Ltd
rs_components • rs_components • sends simulation to lukes@hec.co.uk
Generic RS Components document/invoice rule seeded from unloaded sweep.
Schoolhouse Consulting
schoolhouse_consulting • generic • sends simulation to lukes@hec.co.uk
Gordon Harris monthly retainer invoices are account-basis supplier invoices; no purchase order required.
Survey Express Services
survey_express • survey_express • sends simulation to lukes@hec.co.uk
Generic Survey Express invoice rule seeded from unloaded sweep.
Tardis Environmental UK Ltd
tardis • tardis • sends simulation to lukes@hec.co.uk
Generic Tardis invoice rule seeded from unloaded sweep.
Underground Drainage Supplies
underground_drainage • underground_drainage • sends simulation to lukes@hec.co.uk
Generic Underground Drainage Supplies invoice rule seeded from unloaded sweep.
Marsh Industries Ltd
marsh_industries_triage_test • generic • sends simulation to lukes@hec.co.uk
Temporary narrow triage test rule for 2026-04-24 Marsh commission-certificate email; disabled after test send. Disabled after Luke 4-button triage test on 2026-05-19.
Learning Loop
Review PO parsing Pump Technology
2026-06-05 21:10 • Invoice INV-27579 • 007787
Use this pasted PDF sample to harden PO extraction for Pump Technology; compare the parsed PO against the original attachment text.
OpenApprove Becky Takes Photos
2026-06-04 16:12 • Invoice 20260527 • No PO
Use this as a positive example for Becky Takes Photos; matching PO and amount patterns can be trusted more when the same signals recur.
OpenNot a supplier invoice Charlotte Baker Communications & Strategy
2026-06-04 15:59 • Invoice - • No PO
Treat future Charlotte Baker Communications & Strategy candidates from cbakercomms.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenMark ready Moneypenny
2026-06-04 15:39 • Invoice 1769203 • No PO
Use this as a positive AP triage decision for Moneypenny; the candidate was accepted for normal draft-load processing.
OpenMark ready Charlotte Baker Communications & Strategy
2026-06-04 15:36 • Invoice - • No PO
Use this as a positive AP triage decision for Charlotte Baker Communications & Strategy; the candidate was accepted for normal draft-load processing.
OpenMark ready Charlotte Baker Communications & Strategy
2026-06-04 15:22 • Invoice - • No PO
Use this as a positive AP triage decision for Charlotte Baker Communications & Strategy; the candidate was accepted for normal draft-load processing.
OpenClose Eurotech Environmental Ltd
2026-05-27 09:51 • Invoice INV-96125 • No PO
Treat similar future Eurotech Environmental Ltd candidates as needing manual context; this one was closed with no further AP action.
OpenClose Underground Drainage Supplies
2026-05-27 09:45 • Invoice oices • No PO
Treat similar future Underground Drainage Supplies candidates as needing manual context; this one was closed with no further AP action.
OpenNot a supplier invoice Tardis Environmental UK Ltd
2026-05-27 08:28 • Invoice 1365753 • 007368
Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenNot a supplier invoice Tardis Environmental UK Ltd
2026-05-27 08:27 • Invoice 1365753 • No PO
Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenClose Becky Takes Photos
2026-05-27 08:27 • Invoice 20260507 • No PO
Treat similar future Becky Takes Photos candidates as needing manual context; this one was closed with no further AP action.
OpenNot a supplier invoice Tardis Environmental UK Ltd
2026-05-27 08:21 • Invoice 1365753 • No PO
Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenNot a supplier invoice Chris L Britland Contractors Ltd
2026-05-27 08:09 • Invoice FOR • No PO
Treat future Chris L Britland Contractors Ltd candidates from yahoo.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenNot a supplier invoice Tardis Environmental UK Ltd
2026-05-27 08:00 • Invoice 1365753 • No PO
Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.
OpenMark ready Kee Services Ltd
2026-05-26 16:33 • Invoice 139835 • 007698
Use this as a positive AP triage decision for Kee Services Ltd; the candidate was accepted for normal draft-load processing.
OpenMark ready Kee Services Ltd
2026-05-26 16:33 • Invoice 139835 • 007698
Use this as a positive AP triage decision for Kee Services Ltd; the candidate was accepted for normal draft-load processing.
OpenApprove Charlotte Baker Communications & Strategy
2026-05-26 16:14 • Invoice 015 • No PO
Use this as a positive example for Charlotte Baker Communications & Strategy; matching PO and amount patterns can be trusted more when the same signals recur.
OpenSupplier statement DPD UK
2026-05-21 18:10 • Invoice 16948474 • No PO
Treat future DPD UK candidates from dpd.co.uk as statement/account documents when the same statement wording appears; keep them out of direct Xero invoice loading.
OpenReview PO parsing Huws Gray
2026-05-21 17:27 • Invoice Z0614761 • No PO
Use this pasted PDF sample to harden PO extraction for Huws Gray; compare the parsed PO against the original attachment text.
OpenApprove Chris L Britland Contractors Ltd
2026-05-20 09:55 • Invoice 3478 • 007613
Use this as a positive example for Chris L Britland Contractors Ltd; matching PO and amount patterns can be trusted more when the same signals recur.
OpenManual Sweep
Recent Runs / Diagnostics
Sweep completed
2026-06-08 21:20 • cron
Scanned 500, matched 0, duplicates 0, simulations 0
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2026-06-08 20:20 • cron
Scanned 500, matched 0, duplicates 0, simulations 0
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2026-06-08 19:20 • cron
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2026-06-08 18:20 • cron
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Scanned 500, matched 1, duplicates 0, simulations 0
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2026-06-08 07:20 • cron
Scanned 500, matched 3, duplicates 2, simulations 0
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2026-06-08 03:20 • cron
Scanned 500, matched 5, duplicates 4, simulations 0
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2026-06-08 02:20 • cron
Scanned 500, matched 5, duplicates 4, simulations 0