Supplier Invoice Review

Account-basis suppliers where an invoice can be reviewed/loaded without a purchase order when invoice values are parsed and Xero duplicate checks are clear.

Becky Takes Photos account-basis supplier invoice

becky_takes_photos

Charlotte Baker Communications & Strategy account-basis supplier invoice

charlotte_baker

DPD account-basis supplier invoice

dpd

Moneypenny account-basis supplier invoice

moneypenny

Ross Rowing Club marketing/sponsorship supplier invoice

ross_rowing_club

Schoolhouse Consulting monthly retainer supplier invoice

schoolhouse_consulting

Abbeywood Construction

abbeywood_construction • abbeywood_construction • sends simulation to lukes@hec.co.uk

Handles Abbeywood image-only invoice PDFs forwarded by Michelle to accounts; pairs HaighEnvInv attachments with PO attachments in the same email.

Becky Takes Photos

becky_takes_photos • becky_takes_photos • sends simulation to lukes@hec.co.uk

Becky Takes Photos invoices use Invoice ID values such as 20260507 and often arrive via Charlotte's comms workflow.

Bibus (UK) Ltd

bibus • bibus • sends simulation to lukes@hec.co.uk

Generic BIBUS invoice rule seeded from unloaded sweep.

Camion UK Ltd

camion • camion • sends simulation to lukes@hec.co.uk

Camion parser creates one candidate per invoice PDF attachment and maps Order No to Monolith PO.

Charlotte Baker Communications & Strategy

charlotte_baker • charlotte_baker • sends simulation to lukes@hec.co.uk

Charlotte Baker supplier invoices are usually PDF invoices from charlotte@cbakercomms.co.uk and use invoice numbers such as 013.

Chris L Britland Contractors Ltd

chris_britland • chris_britland • sends simulation to lukes@hec.co.uk

Chris Britland invoices usually arrive as RTF attachments with invoice number, order number, amount, VAT, and total balance fields.

City Electrical Factors Limited

cef • cef • sends simulation to lukes@hec.co.uk

Parses ALF branch invoice numbers from CEF PDFs.

Cleansing Service Group

csg • csg • sends simulation to lukes@hec.co.uk

CSG parser reads invoice number, Your Ref purchase order, site, and sludge-disposal line from CSG PDFs.

DPD UK

dpd • dpd • sends simulation to lukes@hec.co.uk

Parses DPD numeric invoice numbers from attachment names and email subjects.

Eurotech Environmental Ltd

eurotech • eurotech • sends simulation to lukes@hec.co.uk

Initial supplier invoice ingest target.

Huws Gray

huws_gray • huws_gray • sends simulation to lukes@hec.co.uk

Parses Huws Gray Z invoice numbers from subjects/PDFs.

Kee Services Ltd

kee_services • kee_services • sends simulation to lukes@hec.co.uk

Generic Kee Services invoice rule seeded from unloaded sweep.

Luke Test Supplier

luke_test_supplier • generic • sends simulation to lukes@hec.co.uk

Test rule: Luke's email can act as supplier sender without matching all internal messages.

M B HOLDER & SONS

mb_holder • mb_holder • sends simulation to lukes@hec.co.uk

High-volume supplier rule seeded from May 2026 unloaded invoice sweep.

Pump Technology

pump_technology • pump_technology • sends simulation to lukes@hec.co.uk

Parses Xero-posted Pump Technology INV references.

Ross Rowing Club Limited

ross_rowing_club • ross_rowing_club • sends simulation to lukes@hec.co.uk

Marketing/sponsorship supplier invoices; no purchase order required; default Xero account code 6203.

RS Components Ltd

rs_components • rs_components • sends simulation to lukes@hec.co.uk

Generic RS Components document/invoice rule seeded from unloaded sweep.

Schoolhouse Consulting

schoolhouse_consulting • generic • sends simulation to lukes@hec.co.uk

Gordon Harris monthly retainer invoices are account-basis supplier invoices; no purchase order required.

Survey Express Services

survey_express • survey_express • sends simulation to lukes@hec.co.uk

Generic Survey Express invoice rule seeded from unloaded sweep.

Tardis Environmental UK Ltd

tardis • tardis • sends simulation to lukes@hec.co.uk

Generic Tardis invoice rule seeded from unloaded sweep.

Underground Drainage Supplies

underground_drainage • underground_drainage • sends simulation to lukes@hec.co.uk

Generic Underground Drainage Supplies invoice rule seeded from unloaded sweep.

Marsh Industries Ltd

marsh_industries_triage_test • generic • sends simulation to lukes@hec.co.uk

Temporary narrow triage test rule for 2026-04-24 Marsh commission-certificate email; disabled after test send. Disabled after Luke 4-button triage test on 2026-05-19.

Learning Loop

Review PO parsing Pump Technology

2026-06-05 21:10 • Invoice INV-27579 • 007787

Use this pasted PDF sample to harden PO extraction for Pump Technology; compare the parsed PO against the original attachment text.

Open

Approve Becky Takes Photos

2026-06-04 16:12 • Invoice 20260527 • No PO

Use this as a positive example for Becky Takes Photos; matching PO and amount patterns can be trusted more when the same signals recur.

Open

Not a supplier invoice Charlotte Baker Communications & Strategy

2026-06-04 15:59 • Invoice - • No PO

Treat future Charlotte Baker Communications & Strategy candidates from cbakercomms.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Mark ready Moneypenny

2026-06-04 15:39 • Invoice 1769203 • No PO

Use this as a positive AP triage decision for Moneypenny; the candidate was accepted for normal draft-load processing.

Open

Mark ready Charlotte Baker Communications & Strategy

2026-06-04 15:36 • Invoice - • No PO

Use this as a positive AP triage decision for Charlotte Baker Communications & Strategy; the candidate was accepted for normal draft-load processing.

Open

Mark ready Charlotte Baker Communications & Strategy

2026-06-04 15:22 • Invoice - • No PO

Use this as a positive AP triage decision for Charlotte Baker Communications & Strategy; the candidate was accepted for normal draft-load processing.

Open

Close Eurotech Environmental Ltd

2026-05-27 09:51 • Invoice INV-96125 • No PO

Treat similar future Eurotech Environmental Ltd candidates as needing manual context; this one was closed with no further AP action.

Open

Close Underground Drainage Supplies

2026-05-27 09:45 • Invoice oices • No PO

Treat similar future Underground Drainage Supplies candidates as needing manual context; this one was closed with no further AP action.

Open

Not a supplier invoice Tardis Environmental UK Ltd

2026-05-27 08:28 • Invoice 1365753 • 007368

Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Not a supplier invoice Tardis Environmental UK Ltd

2026-05-27 08:27 • Invoice 1365753 • No PO

Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Close Becky Takes Photos

2026-05-27 08:27 • Invoice 20260507 • No PO

Treat similar future Becky Takes Photos candidates as needing manual context; this one was closed with no further AP action.

Open

Not a supplier invoice Tardis Environmental UK Ltd

2026-05-27 08:21 • Invoice 1365753 • No PO

Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Not a supplier invoice Chris L Britland Contractors Ltd

2026-05-27 08:09 • Invoice FOR • No PO

Treat future Chris L Britland Contractors Ltd candidates from yahoo.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Not a supplier invoice Tardis Environmental UK Ltd

2026-05-27 08:00 • Invoice 1365753 • No PO

Treat future Tardis Environmental UK Ltd candidates from tardisenviro.co.uk cautiously and tighten the matching rule if this pattern repeats.

Open

Mark ready Kee Services Ltd

2026-05-26 16:33 • Invoice 139835 • 007698

Use this as a positive AP triage decision for Kee Services Ltd; the candidate was accepted for normal draft-load processing.

Open

Mark ready Kee Services Ltd

2026-05-26 16:33 • Invoice 139835 • 007698

Use this as a positive AP triage decision for Kee Services Ltd; the candidate was accepted for normal draft-load processing.

Open

Approve Charlotte Baker Communications & Strategy

2026-05-26 16:14 • Invoice 015 • No PO

Use this as a positive example for Charlotte Baker Communications & Strategy; matching PO and amount patterns can be trusted more when the same signals recur.

Open

Supplier statement DPD UK

2026-05-21 18:10 • Invoice 16948474 • No PO

Treat future DPD UK candidates from dpd.co.uk as statement/account documents when the same statement wording appears; keep them out of direct Xero invoice loading.

Open

Review PO parsing Huws Gray

2026-05-21 17:27 • Invoice Z0614761 • No PO

Use this pasted PDF sample to harden PO extraction for Huws Gray; compare the parsed PO against the original attachment text.

Open

Approve Chris L Britland Contractors Ltd

2026-05-20 09:55 • Invoice 3478 • 007613

Use this as a positive example for Chris L Britland Contractors Ltd; matching PO and amount patterns can be trusted more when the same signals recur.

Open

Manual Sweep

Recent Runs / Diagnostics

Sweep completed

2026-06-08 14:20 • cron

Scanned 500, matched 1, duplicates 0, simulations 0

Sweep completed

2026-06-08 13:20 • cron

Scanned 500, matched 1, duplicates 0, simulations 0

Sweep completed

2026-06-08 12:20 • cron

Scanned 500, matched 1, duplicates 0, simulations 0

Sweep completed

2026-06-08 11:20 • cron

Scanned 500, matched 2, duplicates 0, simulations 0

Sweep completed

2026-06-08 10:20 • cron

Scanned 500, matched 2, duplicates 0, simulations 0

Sweep completed

2026-06-08 09:20 • cron

Scanned 500, matched 2, duplicates 0, simulations 0

Sweep completed

2026-06-08 08:20 • cron

Scanned 500, matched 1, duplicates 0, simulations 0

Sweep completed

2026-06-08 07:20 • cron

Scanned 500, matched 3, duplicates 2, simulations 0

Sweep completed

2026-06-08 06:20 • cron

Scanned 500, matched 4, duplicates 3, simulations 0

Sweep completed

2026-06-08 05:20 • cron