2k PO limit
Pumps ordered for Sister Dora with a value over 2k but not checked with RP
Rob to monitor PO approval emails daily and remind teams of approval requirement for >£2k orders.
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Purchase order approval threshold not consistently applied or reminders ignored.
System alerts and daily review to ensure POs above threshold are approved before order placement.
Daily monitoring initiated; further enforcement via system alerts recommended.
Builds an evidence-based review from this NCL, status history, related NCLs, and relevant communications. The report is stored here and emailed to Luke, Rob and Michelle.
Use this panel for all status changes. Main edit form does not change status.
| From | To | Changed At | By | Note |
|---|---|---|---|---|
| In Review | In Review | 2026-06-01 08:59:51 | management review | Transcript summary: 2k PO approval reminder discussed. Team have issued reminders; recent behaviour improved but monitoring to continue. Rob to maintain oversight of >£2k approvals. 2026-06-01 meeting: reminders effective; continue monitoring and daily PO approval checks. Root cause check: partial - Reminders have reduced occurrences but reliance on human reminder and habit change means the cause is not fully mitigated. |
| Initial | In Review | 2026-06-01 07:09:31 | management review | Transcript summary: Pumps ordered above £2k not checked with Rob Preston; reminder issued and Rob to monitor purchase order emails daily. Rob acknowledged reminder and will action daily checks. Root cause check: partial - Monitoring being applied but relies on people checking emails; automation recommended for stronger control. |
| - | Initial | 2026-04-17 14:39:33 | anonymous | - |